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Brenham Music Academy

Enrollment Terms

Last Updated: August 17, 2026

These Enrollment Terms (the "Terms") govern enrollment with Brenham Music Academy, LLC (the "Academy"). Each person who accepts these Terms — including a parent or legal guardian, an adult student, or a person paying tuition on a student's behalf — is a "Customer" and is bound by these Terms. The Customer accepts these Terms by signature, electronic agreement, submission of payment information, or by attending or permitting a student to attend lessons — whichever occurs first. Where more than one person accepts these Terms for the same student, they are jointly and severally responsible for tuition and fees.

1. MONTHLY TUITION

Tuition is billed at a flat monthly rate to reserve recurring studio time and is not based on a guaranteed number of lessons per month. Tuition is typically charged on the 1st of each month. If the Customer enrolls mid-month, the Customer will be charged a prorated amount before recurring monthly billing begins. Tuition is prepaid and nonrefundable.

2. PAYMENT METHOD & AUTHORIZATION

The Customer agrees to maintain a valid payment method on file and authorizes the Academy to automatically charge tuition and other applicable fees authorized under these Terms or otherwise approved by the Customer. If a payment is declined or returned for any reason, lessons may be suspended until the account is brought current, and a failed payment fee of $25 may be applied.

3. CONTACT INFORMATION

The Customer agrees to maintain a current email address and mobile phone number on file with the Academy. Notices under these Terms, including tuition changes and policy updates, are effective when sent to the contact information on file. The Customer is responsible for monitoring that email address and for promptly notifying the Academy of any change to their contact information. The Customer consents to receiving communications from the Academy by email and text message.

4. LESSON CANCELLATIONS

Missed lessons are not eligible for refunds, credits, or guaranteed makeup lessons. If the Academy receives notice at least one week in advance, the teacher may, at the teacher’s discretion and subject to availability, offer a rescheduled lesson. If the Academy cancels a lesson, excluding scheduled holidays and weather-related closures addressed elsewhere in these Terms, the Academy will offer either a makeup lesson or a statement credit.

5. HOLIDAYS & SCHEDULED BREAKS

The Academy observes the following holidays and scheduled breaks. Makeup lessons, statement credits, and refunds are not provided for these closures:

  • Labor Day
  • Thanksgiving Break – Tuesday-Friday
  • Christmas Break – 1 week
  • New Year’s Break – 1 week
  • Spring Break – 1 week
  • Memorial Day
  • July 4th Weekend

6. WITHDRAWAL POLICY

The Customer may withdraw at any time by emailing the school director at director@brenhammusicacademy.com. To avoid charges for the following month, notice must be received on or before the 21st day of the current month. Verbal withdrawals are not accepted. Withdrawals attempted by other means, including SMS, are not effective unless confirmed by the Academy in writing. Tuition already charged is nonrefundable.

7. INCLEMENT WEATHER & EMERGENCIES

In the event that lessons are cancelled due to inclement weather or other emergencies, the Academy may, at its discretion, continue lessons online or offer makeup lessons. Makeup lessons for weather-related closures are not guaranteed. Tuition is not refunded or credited for weather-related closures. If the Academy remains open, but a student chooses not to attend due to weather, that absence is treated as a regular cancellation. The Customer is responsible for their own judgment regarding travel to and from lessons during inclement weather.

8. ADDITIONAL COSTS

Tuition covers weekly private lessons only. Instructional books, sheet music, instruments, and related supplies are the responsibility of the Customer and are not included in tuition. Participation in special programs — such as recitals, solo festivals, theory tests, or ensemble events — may require an additional fee.

9. TUITION CHANGES

The Academy will provide notice before any new tuition rate or fee is charged. Notice is effective when sent to the contact information on file, as provided in the Contact Information section. If the Customer does not wish to continue at the updated rate, the Customer must withdraw under the Withdrawal Policy before the updated rate is charged. Otherwise, the Customer's continued enrollment constitutes acceptance of the updated rate.

10. POLICY CHANGES

The Academy may update these Terms from time to time. Notice of material changes will be provided to the Customer before they take effect, and the current version will be available on the Academy's website. Continued payment of tuition or attendance at lessons after the effective date constitutes acceptance of the updated terms.

11. MEDIA RELEASE

The Academy loves to celebrate our students’ progress and milestones. We occasionally take photos or short videos during lessons, recitals, and events to share with families and to highlight student achievements. These may also be used for educational and promotional purposes, such as on our website, social media, or printed materials. The Customer grants, to the extent of their authority, permission for the Academy to use the student’s likeness in such media, including group and individual photos or videos, even if the student is no longer enrolled. The Academy is not responsible for unauthorized use or distribution of media by third parties.

12. RECORDINGS FOR TRAINING

To support teacher training and instructional quality, the Academy may record video and audio in lesson rooms and common areas. Recordings for training are for internal use only. The Customer consents, to the extent of their authority, to such recording.

13. RIGHT TO TERMINATE

The Academy reserves the right to terminate enrollment or discontinue services at any time, at its sole discretion. Reasons may include, but are not limited to: failure to maintain the account in good standing, repeated no-shows, disruptive or disrespectful behavior, failure to follow Academy policies, or failure to complete required enrollment documents. Termination of enrollment does not entitle the Customer to a refund of tuition or fees already charged, except where required by law.

14. LIABILITY WAIVER

The Customer agrees to release, indemnify, and hold harmless the Academy, its teachers, staff, agents, and affiliates from any and all claims, liabilities, or damages arising from participation in lessons, events, Academy activities, or use of Academy facilities, except in cases of intentional misconduct or gross negligence.

15. ENTIRE AGREEMENT

These Terms, as updated from time to time under the Policy Changes section, supersede any prior enrollment terms or agreements between the Customer and the Academy.

16. GOVERNING LAW & VENUE

These Terms shall be governed by and construed in accordance with the laws of the State of Texas. Any disputes arising under these Terms shall be resolved exclusively in the courts located in Washington County, Texas.